NIA21-010129MD

Submitted by mahonkg on
Post Date/ Solicitation Issue Date
Closing Response Date
Project Title
SmartClear and SmartLabel Order
Contracting Office
National Institute on Aging (NIA)

Contact Points

Primary Contract Specialist

Malita
Dyson
malita.dyson@nih.gov

Secondary Contracting Officer

Katie
Cartwright
katie.cartwright@nih.gov
NAICS Code Number
334516
Analytical Laboratory Instrument Manufacturing
Small Business Size Standard
1000
Delivery of Goods
08/30/2021
Competition Status
Non-Competitive
Vendor Name
LifeCanvas Technologies Inc.
Vendor Address
1035 CAMBRIDGE ST #16C
CAMBRIDGE, MA 02141-1154
Single-Sole Source Determination
This aquisition is restricted to LifeCanvas Technologies Inc listed herein the equipment is available from only one source, and competition is precluded for the reasons indicated below. There are no substitutes available. The Neurocognitive Aging Section (NAS) currently possesses a lightsheet microscopy system that is able to image intact brain tissue. Due to the larger size and age­related tissue constraints (tough fibrous material) inherent in the laboratory, samples need efficient and consistent methods to deal with our specific needs. NAS currently utilizes proprietary LifeCanvas epoxidation fixation reagents to more effectively stabilize proteins within the samples and LifeCanvas further provides both a lipid clearing AND tissue labeling system that works specifically with this epoxidation fixation technique.

LifeCanvas Technologies Inc has provided a sole source letter to the Government, certifying that no other company has authority to provide SmartClear Pro II.

Acquisition Authority: This acquisition is conducted under the authority of the Federal Acquisition Regulation (FAR) Part 13—Simplified Acquisition Procedures, Subpart 13.106-1 (b) (1), Soliciting from a single source and is not expected to exceed the simplified acquisition threshold.
Background/Description of Requirement

Contracts awarded using FAR Part 13—Simplified Acquisition Procedures and at a dollar value less than the simplified acquisition threshold are exempt from the requirements of FAR Part 6—Competition Requirements in effect through Federal Acquisition Circular 2021-06 published in the Federal Register on July 12, 2021.

 A Fixed-Price type of Purchase Order award not exceeding the Simplified Acquisition Threshold is anticipated for any contract resulting from this requirement. 

Neurocognitive Aging Section staff need to have more efficient equipment to clear and stain larger rodent (rat) and non-human primate brain tissue for lightsheet imaging purposes. Due to size and age of Neurocognitive Aging Section rat and Non-human primate brain tissue samples, more efficient and consistent methods are needed to clear and stain tissues used in our studies.

Line Item, Items, Quantity:

LI1 Device:SmartClear II Pro System - SmartClear II Pro Module (SC-2P01)-1x Sample Holder set Type-P; Qty.1

LI2 Device:SmartClear II Pro SmartBox SmartClear II Pro Controller Module; Qty. 1

LI3 Device:SmartLabel Pro System; Qty. 1
- SmartLabel Module (SL-1P01) x1
- SmartLabel Chamber (CH-1L01) x 2
- SL Sample Holder (SL-A1P10) x 2
- SmartLabel Starter Kit (SL-KT001) x 1
- 5 Rounds Staining Buffer Kit (SL-BK005) x 1

LI4 Device:SmartLabel SmartBox Bundle; Qty. 1
- SmartBox SL Controller Module (SB-1C01) x 1
- SmartBox SL Power Module (SB-1P01) x 1

LI6 New User Start Up Program; Qty. 1

LI7 Shipping and Handling; Qty. 1

 

Quoter Terms and Conditions (To be completed by the Offeror):

1. Period of Performance OR Delivery Date After Receipt of Order:

2. Shipping Point (F.O.B. OR Destination):

3. Payment Discount Terms:

4. NIH BPA Number, if applicable:

5. DUNS No:

6. Name of Company:

7. Street Address, City, State, Zip code:

8. Name of Person Authorized to Provide Quote:

9. Telephone Number and Email Address of Person Authorized to Provide Quote

The following provisions and clauses apply to this acquisition and are incorporated as an attachment.  Offerors MUST complete the provision at 52.204-24 and 52.204-26 and submit completed copies as separate documents with their quotation.

1. FAR 52.204-24, Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment (Aug 2020)

2. FAR 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment (Aug 2020)

3. FAR 52.204-26, Covered Telecommunications Equipment or Services-Representation (Oct 2020)

Interested parties may identify in writing their interest and capability in response to this requirement. Responses to this notice shall contain sufficient information to establish the interested parties’ bona-fide capabilities for fulfilling the requirement and include: unit price, list price, shipping and handling costs, the delivery period after contract award, the prompt payment discount terms, the F.O.B. Point (Destination or Origin), the Dun & Bradstreet Number (DUNS), the Taxpayer Identification Number (TIN), and the certification of business size. All offerors must have an active registration in the System for Award Management (SAM) www.sam.gov.

All responses must be received by closing date and must reference the announcement. Responses may be submitted electronically to the attention of the contract specialist. Fax responses will not be accepted.

All responsible sources may submit a bid, proposal, or quotation which shall be considered by the agency.