Follow the steps below for all extensions except your initial one. For your initial extension you will notify the NIH of your intent to extend the final budget period, up to 12 months, via the eRA Commons.
Principal Investigators and Recipients
At least 30 days before the end of your current budget/project period, send a prior approval request in writing to your grants management specialist (see eRA Commons for the currently assigned, grants management specialist).
The request should include the following information:
- The amount of funds remaining.
- A detailed budget reflecting your proposed plans to use the remaining funds during the extension, using the PHS 398 budget form (PDF, 288KB).
- A progress report detailing progress since the last progress report was submitted, using the PHS 398 continuation form (PDF, 223KB).
- Explain in detail why you could not finish your project on time.
- A scientific rationale for continuing the project.
- Updated certifications and assurances, including IRB and IACUC approvals. If the research involves human subjects, please submit an updated Inclusion Enrollment Report (PDF, 318KB).
- Make sure your authorized organizational official either signs or directly forwards the request
For third or subsequent extensions, the request should include:
Document how you will finish your project before the remaining funds return to the Treasury.
All Federal agencies are required by 31 U.S.C. § 1552(a) to close fixed year appropriation accounts and cancel any remaining balances by September 30 of the fifth fiscal year after the year of availability. In order for the NIH to meet its obligation to close these accounts and cancel any remaining balances by September 30, recipients must report disbursements on the quarterly cash transaction report (using the FFR) no later than June 30 of the fifth fiscal year after the year of availability. At the end of five years, the funds are cancelled and returned to the Treasury. This provision may limit NIH's ability to further extend the final budget period.