Use the eRA Commons for your initial no-cost extension of up to twelve months without additional funds. Follow the steps below for any subsequent extension request, or if you missed your deadline to extend your grant in the eRA Commons.
Principal Investigators and Grantees
At least 30 days before the end of your current budget/project period, send a prior approval request in writing to your grants management specialist (see eRA Commons for the currently assigned grants management specialist).
The request must include the following information:
- The amount of funds available to support the extension.
A description of the project activities that require support during the extension period, including:
- An explanation of why you could not finish your project on time.
- A scientific rational for continuing the project.
- Detailed information on the progress completed since submission of the last RPPR or prior approval extension request.
If your grant included Human Subjects research, please report that there have been no changes to your Inclusion/Enrollment report since submission of the last RPPR or prior approval extension request. If there have been changes then please include a completed “Cumulative Inclusion Enrollment Report” with your request http://grants1.nih.gov/grants/funding/phs398/CumulativeInclusionEnrollmentReport.pdf (PDF, 967KB)
Make sure your authorized organizational official either signs or directly forwards the request to your grants management specialist.
For third extensions, the request should include:
In addition to the content above, please document how you will finish your project before the remaining funds are returned to the Treasury.
All Federal agencies are required by 31 U.S.C. § 1552(a) to close fixed year appropriation accounts and cancel any remaining balances by September 30 of the fifth fiscal year after the year of availability. In order for the NIH to meet its obligation to close these accounts and cancel any remaining balances by September 30, grantees must report disbursements on the quarterly cash transaction report (using the FFR) no later than June 30 of the fifth fiscal year after the year of availability. At the end of five years, the funds are cancelled and returned to the Treasury. This provision may limit NIH's ability to further extend the final budget period.
- NIH Grants Policy Statement (rev 10/2013) 126.96.36.199 Extension of Final Budget Period of a Previously Approved Project Period without Additional NIH Funds
- eRA No-Cost Extension